How to Draft “Director Annual Meeting Attendance” Disclosure for the Proxy

As part of your proxy statement filed with the SEC, you will describe whether your directors attended last year’s annual shareholders meeting – and what your company policy is on that.

At the 3:12 mark, our guests today – Gunster’s Bob Lamm and Consultant Jane Storero – also tackle these questions:

1. What’s the typical policy for director attendance look like – how short?
2. Part of the corporate governance guidelines or a standalone policy? Formally adopting it with a board resolution – or just noting it in the minutes?
3. Are companies disclosing their policy in their proxy or posting it on their IR webpages?
4. Any changes because of virtual meetings?
5. Where should directors sit at the annual shareholder meeting? What is their actual role at the meeting?

For many more Vid-Guides dealing with corporate & securities law, corporate governance, E&S issues and more – particularly if you want to review any Vid-Guides referred to during this Vid-Guide – see the list of Vid-Guides spread throughout these categories:

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• Proxy Season
• Executive Pay
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• Sustainability/E&S
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